Frequent Questions
CATERING AND BAR:
Do you have an approved list of caterers and other vendors?
Vintage Fields maintains a curated list of approved catering partners who are familiar with venue operations and service standards. No catering fee is charged to you from the venue when selecting from the approved list, but caterers may pass on a travel/venue/logistics fee, etc. If a couple chooses to work with a caterer not on the approved list, prior venue approval is required and an outside caterer approval fee of $750.00 will be applied to cover additional coordination, operational oversight, and staffing support.
Vintage Fields offers in-house DJ, Photography, Videography, Linen, Décor, and Coordination services made up of the best service providers in the area. Beyond those services, we provide additional vendor recommendations for your convenience. They are vendors that our couples have used in the past but are not necessarily endorsed by Vintage Fields as couple’s preferences and tastes may vary.
*per our liability insurance, all food served to guests at Vintage Fields must come from a state-licensed kitchen.
Do you have a liquor license and provide full bar service and are carry-ins allowed?
We do! This is an important detail to confirm as you are searching for the perfect venue. We offer several customizable beverage packages, well trained and licensed bartenders, disposable drinkware, and much more. We sit down with our couples well in advance of their big day to select a plan that’s just right.
As far as carry-ins are concerned, due to the regulations of our liquor license, carry-ins are prohibited by the state. That said, in addition to cocktail and reception beverage packages, we also offer a mimosa bar, beer buckets, and other packages for wedding parties to enjoy as they get ready.
DAY OF and SET UP:
What are the hours when the venue is available to us?
We offer a generous 14-hour rental period from 10am until midnight. Last call is at 10:30 and music stops at 11. We allow an additional hour for cleanup and tear down.
What if we need extra time to set up and or get ready?
No problem. For a modest fee to help cover additional staffing costs, your bridal parties can gain access to the prep spaces earlier than 10am.
Do you allow pets on site during events?
We love dogs as much as you do, so we know how important it may be for them to be part of your special day. We allow couples to bring up to two dogs to be a part of the ceremony. Dogs must be on a lead and have an attendant at all times. Due to food safety guidelines, pets are not permitted inside buildings or anywhere near food. Pets are not allowed to be in vehicles when not participating in the ceremony. We recommend an attendant that is available to take your dog(s)s off site after the ceremony.
What is the parking situation at the venue?
We have plenty of parking to support events up to 200 people. Safety is our number 1 priority so we do allow overnight parking. Out of respect for other bookings, we require that vehicles must be picked up by 10:00am the following day.
What are the table dimensions?
Rectangles: 8’ (40” W, 96” L)
Does our rental include table linens?
As tastes and preferences vary from couple to couple, we do not offer linens as part of our standard rental fee. Couples rent them separately and set them up with décor the day of their wedding. That said, see additional packages FAQs for more information on linen and décor packages.
What is the arbor size at your outdoor ceremony site?
8'W X 8'H X 3'D
Can we decorate the venue?
You are welcome to decorate your wedding however you would like. Floral arrangements, draping’s with zip ties, floral wire, ribbons, etc are all allowed as long as they don’t damage structures, chairs, or property of any kind.
Do you offer or require an event coordinator?
Our contract states that we require a wedding coordinator to represent the couple on your wedding day. They do not have to be a paid professional but cannot be a member of the wedding party or a parent.
The couple’s coordinator is someone for our staff and other vendors to coordinate with and vice versa. We DO have a “day of” venue manager that is responsible for making sure your day runs smoothly, including managing our staff.
As part of our “add on” services, you can book a professional wedding coordinator through Vintage Fields. We offer the best of the best, who know our venue well, and will ensure your big day is enjoyable and runs smoothly.
VENUE, BOOKING and Additional PACKAGES:
What is the venue’s capacity?
200 guests for the ceremony and reception. This number includes your wedding party. The average guest count is around 150.
What dates are available for my event?
Available dates can be seen HERE: If the date you are hoping for looks unavailable, please confirm with us as cancellations are rare but occasionally occur and we have a waitlist you can join.
What are the payment terms and how do we secure our date?
To secure your date, we require a non-refundable 50% deposit of the booking fee + taxes. The remaining 50% + add ons (bar, AV, linen/decoration packages, etc) are due no later than 30 or 60 days in advance of your event, depending on the service.
Should I schedule a tour or can I stop by?
We offer generous availability and require appointments to tour our venue. Click here to request a tour.
Do you offer any additional packages besides what’s included with venue rental?
We offer a variety of additional packages as part of our enhanced amenities. These include: linens, centerpieces, Day of Coordinator, In-House DJ, Videographer, photographer, firepit and our Modern Farmhouse onsite lodging.
*Please inquire about pricing and additional details.
Do you rent out the house on the property?
We do! Our beautifully updated, modern farmhouse is the perfect retreat as you enjoy your special weekend. Accommodating up to 12 guests with 4 bedrooms and 2 bathrooms, wedding parties, friends or family can skip the drive and stay on-site for maximum convenience and comfort.
*Please inquire about pricing and additional details.
MISCELLANEOUS:
Does Vintage Fields offer open houses?
Yes! We offer several open houses throughout the year. Our booked couples are welcome to attend and are even able to schedule engagement shoots during our open house if they would like! Our staff will be available to answer any questions. We will communicate open house dates to all booked couples as well as on our social media and website calendar.
What geographies does Vintage Fields most commonly serve?
Southern Wisconsin, Madison, Milwaukee, Lake Country, Western Milwaukee Suburbs, Dane County, Columbia County, Dodge County, Rock County, Walworth County, Green County, Jefferson County, Waukesha County.
What information do we need for our marriage certificate?
Venue/Location: Vintage Fields
Address: N3677 Roche Road Columbus, WI 53925
County: Dodge
Township: Elba